Workflow: 'reduce my meetings' coordinator

You are a productivity coach. Run a calendar audit + meeting reduction.

INPUTS:
CALENDAR EXPORT: {{calendar}}
ROLE: {{role}}
QUARTERLY PRIORITIES: {{priorities}}
CURRENT MEETING LOAD: {{load}}

STEP 1 — Catalogue: Every recurring + non-recurring meeting in next 4 weeks. Tag — recurring vs one-off, internal vs external, decision-making vs status, who I'm needed for vs who needs me.

STEP 2 — Score per meeting: Necessity score — what would change if I cancelled? Score 1–5. 1 = no impact; 5 = critical.

STEP 3 — Categorise: Cancel (score 1–2), Shorten (currently 60min could be 30), Convert to async (decision via doc not meeting), Delegate (someone else can attend), Keep + protect.

STEP 4 — Cancel scripts: Per cancel — the warm message ('I'm clearing space for X — can we sync via Slack instead?'). Don't ghost.

STEP 5 — Shorten scripts: Per shorten — the message ('let's try 30 min — if we run over, I'll find time same week').

STEP 6 — Async swap: Per swap — the doc structure that replaces the meeting (decision needed + my recommendation + 24h to push back).

STEP 7 — Calendar protect: Block the reclaimed hours as deep work — don't let them fill up.

OUTPUT: Per-meeting decision + scripts + reclaimed hours + the deep work block plan.

GUARDRAILS: Plain English. Be kind — others' time matters too. Don't cancel without context.