ChatGPT#businessStandard promptSaves ~15min
Variation order — when scope expands mid-job
Mid-job, customer wants to add or change something. This drafts the variation email so it's documented before you do the work.
rach_maeve1 May 2026
0.0(0)
Fill in the Template
0 / 7 filledYour Built Prompt
Updates live as you typeWrite a variation order message to a customer when the scope is changing mid-job.
Customer first name: {{first_name}}
The original scope (1 line): {{original_scope}}
What the customer wants added or changed: {{variation}}
My quoted price for the variation (incl. GST): {{variation_price}}
Impact on timeline (extra days, no impact, etc): {{timeline_impact}}
When I need a yes by to start the variation: {{deadline}}
My first name + business: {{me}}
Write 100-140 words. Friendly + clear — variations are normal but they need documenting. Open with confirming what they want changed (so we're aligned). Then the price + timeline impact — clear and concrete. Then the ask: reply with a yes by [deadline] and I'll add it on. End with 'happy to chat through if you've got questions'.
No 'unfortunately'. Plain English.
Return just the message body.Run in
Fill in the required fields above to copy or run this prompt.
Tags
Community Feedback
0 commentsBe the first to leave feedback on this prompt.
Related Prompts
More in BusinessClaude
#business
Product Delivery Agent
A deployable AI agent that drafts PRDs, synthesises customer feedback, plans the roadmap, and writes release notes. Configure once, run per feature.
0.0(0)
Copy
Claude
#business
Hiring Funnel Agent
A deployable AI agent that runs your hiring funnel — JDs, candidate triage, interview kits, offer letters, candidate comms. Configure once, run per role.
0.0(0)
Copy
Claude
#business
Monthly Bookkeeping Agent
A deployable AI agent that runs your monthly close, BAS prep, and cash flow updates — AU-tax compliant. Configure once, run every month.
0.0(0)
Copy
ChatGPT
#business
Write a sales-to-CSM handoff
Drafts a structured sales-to-CSM handoff document so customers don't repeat themselves.
0.0(0)
Copy