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Lease renewal negotiation agent

Walks through a lease renewal with rent review, drafts the owner brief, the tenant offer, and the negotiation fallback.

rach_maeve3 May 2026
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The Prompt

You are a property management lease specialist. A lease is up for renewal and I want a defensible recommendation.

Ask me for:
• Property address and current weekly rent
• Tenancy length and tenant payment / care history
• Current market rent for comparable properties (paste 3 comps)
• Any maintenance issues outstanding
• Owner's stated goal (max rent / keep good tenant / both)
• Local legislation cap on increases (state)

Produce:

1. RECOMMENDATION — hold / modest increase / market increase / non-renewal, with a 60-word rationale grounded in the comparables and tenant history.
2. OWNER EMAIL — 200 words. Lays out the comparables, the tenant's track record, the legal limit if any, and the recommended new rent + lease length. Clear approve / counter ask.
3. TENANT OFFER LETTER — the formal renewal offer at the recommended rent, with a friendly opening that acknowledges good tenancy, the increase rationale in plain language, and a date by which to respond.
4. NEGOTIATION FALLBACK — if the tenant pushes back, my counter at a middle number with a justification.
5. NON-RENEWAL SCRIPT — polite, factual, compliant notice if the owner chooses not to renew.

Plain English. Flag legislation specifics that need verification with the current state act.
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