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12-month lease renewal nudge

Friendly email 8-10 weeks before a lease ends asking if the tenant wants to renew, plus the new terms if any.

rach_maeve1 May 2026
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Write an email to a tenant about renewing their lease.

Property address: {{address}}
Tenant first name: {{tenant_name}}
Lease end date: {{lease_end}}
Proposed renewal length: 12 months
Any rent change for the renewal (yes — new rent / no change): {{rent_change}}
Do I want them to stay (yes — strong tenant / lukewarm / no — looking for change): Yes — strong tenant, definitely want them

Write 100-140 words. Warm-but-businesslike. Open with the heads-up that lease ends on X. State the proposed renewal terms (length + any rent change). If we want them to stay, signal that warmly (don't beg). Ask them to reply by a specific date (typically 4-6 weeks before lease end) so we have time to plan either way. End with 'happy to chat if there's anything to discuss'.

Return just the email body.
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real-estaterentallease-renewalproperty-managertenant

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