Group booking — 3-day-out final headcount reminder
Three days out from a group booking — locks in final headcount, dietaries, and deposit. The single biggest reason group bookings go pear-shaped is no headcount confirmation.
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Updates live as you typeA group booking is 3 days away. I need to lock in final numbers, dietaries, and any deposit/pre-payment. Help me draft the message (SMS or email — same content).
Lead booker first name: {{first_name}}
Venue: {{venue}}
Booking date + time: {{booking_when}}
Currently held headcount: {{current_pax}}
Deposit / pre-pay status: {{deposit_status}}
Dietary requirements I have on file: {{dietaries_known}}
Set menu vs à la carte: {{menu_format}}
Cancellation cut-off (when their deposit becomes non-refundable): {{cutoff}}
Write a 4-line message (~80 words).
- Open with their first name + the date.
- Ask for: final headcount; any dietaries we don't have; balance / deposit status.
- One line on the cancellation cut-off, factual not threatening.
- Close warmly with: "Reply with a number and any dietaries by {{reply_by}} and we're sorted."
AU English. From {{my_name}} at {{venue}}.Fill in the required fields above to copy or run this prompt.
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