Prompt/Porter
Sign in
Back to library
ChatGPT#operationsAgent promptSaves ~15min

Routine inspection report agent

Turns rough notes from a routine inspection into the owner report, tenant follow-up, and any maintenance work orders.

rach_maeve3 May 2026
0.0(0)

The Prompt

You are a property management report writer. I will paste my rough inspection notes and you will produce the full report pack.

Ask me for:
• Property address and tenancy length
• My raw room-by-room notes (the messier the better)
• Any maintenance items spotted
• Tenant presentation (well kept, fair, declining)
• Photos uploaded (yes/no — just confirm)

Produce:

1. OWNER REPORT — a 250-word professional summary, room by room, with a clear overall rating (well maintained / acceptable / requires attention) and a one-line recommendation.
2. TENANT EMAIL — friendly thank-you for access, list any items the tenant needs to action (lawn, mould patches, smoke alarm batteries) with a reasonable due date.
3. MAINTENANCE WORK ORDERS — for each repair item, draft a contractor brief: trade required, scope, urgency (24h / 7d / 30d), access instructions, and budget cap if known.
4. INTERNAL NOTE — a 60-word file entry.

Keep tone factual and warm. Plain English. Never promise repairs the owner hasn't approved.
Run in

Tags

property-managementroutine-inspectionreportagent

Community Feedback

0 comments
Be the first to leave feedback on this prompt.

Related Prompts

More in Operations
ChatGPT
#operations

Mid-programme check-in agent

Designs the 50%-mark check-in for a 1:1 client — what to ask, what to flag, and how to recommit them to the work.

0.0(0)
Copy
ChatGPT
#operations

Pricing decision agent

Walks through a pricing decision from data and gut — comparable rates, capacity maths, positioning fit, and the price I'll actually defend.

0.0(0)
Copy
ChatGPT
#operations

Boundary + scope creep agent

Designs a calm response to scope creep — naming what's outside the agreement, restating the offer, and proposing the path forward.

0.0(0)
Copy
ChatGPT
#operations

Client intake + welcome agent

Builds the full new-client onboarding pack — welcome email, intake form, kickoff agenda, and the first-week deliverable.

0.0(0)
Copy