Engagement letter — scope variation request
A scope variation request that separates new work from the original engagement so it's documented and billable, not absorbed. References the original engagement, names the clause, gives fee + time + sign-off path.
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Updates live as you typeA client has asked for something that's outside our existing engagement. I need to formally vary the scope — separate fee, separate sign-off — so it's documented and not just absorbed into the retainer.
Practice: {{practice_name}}
Client name: {{client_name}}
Original engagement reference + date: {{original_reference}}
New work they've asked for (paste their words if helpful): {{new_request}}
Why this is out of scope (clause / category): {{why_out_of_scope}}
Proposed approach to the new work: {{approach}}
Estimated additional fee + how billed: {{additional_fee}}
Time to deliver: {{delivery_time}}
Does this affect the original engagement?: {{impact_on_original}}
Write a 200–250 word email.
- Subject: "Scope variation — {{client_name}} — {{new_request}}"
- Open: thanks for raising — you're asking for X, which sits outside our current engagement (reference the original).
- One paragraph: how I'm proposing to do the new work.
- "Fee + time" labelled block.
- "What changes for the original engagement": one short line — usually nothing, sometimes a shift.
- "To proceed": one line on what they need to sign / agree.
- Close: "Reply 'confirmed' and I'll issue the variation letter. Want to talk it through first? Happy to."
- Sign-off as {{your_name}}, with role.
AU English. Crisp, no defensiveness. No "happy to assist".Fill in the required fields above to copy or run this prompt.
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