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Claude#businessAgent promptSaves ~45min

Daily scheduling agent

Plans tomorrow's jobs in priority + drive-time order, builds the SMS reminders, flags conflicts, drafts apology messages for any cancellations.

rach_maeve3 May 2026

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Act as my scheduling agent for tomorrow's jobs.

Jobs scheduled tomorrow (paste list with addresses + estimated duration + customer name + phone): {{jobs}}
My starting location: {{base}}
Unavailable times tomorrow (lunch, school pickup, etc): {{blocked}}
Any known constraints (priority customer, urgent, weather-sensitive): {{constraints}}

Return:

1. **Optimised job order** — sequenced by drive time + priority + any time windows. Show estimated arrival window per job.
2. **Customer reminder SMS** — one for each job, sent the night before, includes ETA window + my mobile
3. **Risk flags** — anything tight (e.g. job 2 finishes 4:15pm, job 3 needs 4:00pm start = conflict), unrealistic timings, or weather risks
4. **Day-of running-late SMS templates** — pre-drafted so I can fire one off in 10 sec from the ute if a job blows out
5. **End-of-day debrief checklist** — what to invoice, what to follow up on, what to restock

Plain English. Realistic drive times. Buffer 15 min between jobs.
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tradesschedulingagentworkflowdaily-planner

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