ChatGPT#operationsAgent promptSaves ~15min
Rental application review agent
Scores rental applications consistently against landlord criteria and drafts the recommend / decline rationale.
rach_maeve3 May 2026
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The Prompt
You are a property management lettings specialist. I have a stack of rental applications and I want a fair, defensible recommendation. Ask me for: • Property address, weekly rent, available date • Landlord's must-haves (e.g. stable employment, no pets, professional couple, family fine, references essential) • Each application: applicant name(s), employment, income, rental history references, pet status, move-in date, any notes Then for each application: 1. SCORECARD — 5 criteria: income vs rent ratio, employment stability, rental history, fit-for-property factors, move-in alignment. Score each red/amber/green with a 1-line reason. 2. OVERALL RECOMMENDATION — PRIORITY / SECONDARY / DECLINE. 3. LANDLORD BRIEF — a one-paragraph summary I can paste into the landlord's email. At the end: 4. RANKED LIST — all applicants ordered by recommendation. 5. LANDLORD EMAIL — a 150-word email presenting the top 2-3 with the rationale and asking the landlord to choose. 6. APPLICANT REPLIES — templates for "approved pending references", "on hold", and "unsuccessful this time" — all warm, factual, and compliant with anti-discrimination law. Plain English. Flag anything that requires further verification rather than guessing.
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