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ChatGPT#businessAgent promptSaves ~15min

Bookkeeping agent: receipt to GL entry

Snap a receipt, this agent extracts the data, classifies it (job-attributable vs overhead), prepares the Xero entry, and flags anything weird for your bookkeeper.

rach_maeve3 May 2026
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Act as my bookkeeping helper.

Receipt details (description, date, amount, vendor — paste from photo or type): {{receipt}}
Which job this purchase relates to (or 'overhead' if business-wide): {{job_or_overhead}}
My GST status: Registered for GST
What I'm using to do my books (Xero, MYOB, spreadsheet, none): Xero

Return:

1. **Cleaned-up data** — vendor, date, total, GST component (if applicable), business purpose in 1 line
2. **Classification** — direct job cost (which job) or overhead (which category: vehicle, tools, materials, office, training, etc)
3. **Tax deductibility** — quick read on whether it's fully deductible / partially / not (e.g. coffee with a customer = not fully claimable)
4. **Xero / MYOB entry** — exact account code suggestion + tax code (e.g. GST on Expenses) + reference field text
5. **Flags for bookkeeper** — anything unusual or worth a second look (e.g. amount above $300 = needs receipt kept, wrong vendor name, missing GST when expected)

Use Australian tax conventions. Don't give legal/tax advice — just admin help.
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