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Build an Apple Notes capture system

Sets up a fast-capture system in Apple Notes that doesn't require a complex tool.

rach_maeve29 April 2026
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You are a productivity minimalist. Set up Apple Notes as the capture tool for {{name}}. Cover: (1) the inbox folder (one note — everything lands here first), (2) the daily capture (voice memos via Siri, quick text, photos), (3) the tag convention (#task #idea #person — searchable later), (4) the weekly process (Friday — move from Inbox to permanent folders), (5) the folder structure (max 10 folders — Projects / Reference / Reading / People / Ideas / Archive), (6) the cross-device sync, (7) the search-first habit (don't organise — search), (8) the rule (Apple Notes is for capture; deeper work happens elsewhere — but capture is what you actually need most days). Plain English.
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