Back to library
Copilot#productivityStandard promptSaves ~15min

Draft a polite chase in Outlook for an unanswered email

Copilot drafts a polite Outlook chase that lands the next step without sounding passive aggressive, plus a follow-up timing ladder.

rach_maeve4 June 2026

Fill in the Template

0 / 6 filled

Your Built Prompt

Updates live as you type
I sent an email and they have not replied. I want a polite chase that does not sound passive aggressive and gets a response.

In Outlook, open the original email I sent. Click Copilot, then "Draft with Copilot".

How long ago I sent the first email: {{days_ago}}
What I was asking for: {{original_ask}}
The relationship (warm / new / commercial): {{relationship}}
Why this is now more urgent (if it is): {{urgency}}
What I want them to do now: {{ideal_response}}
Whether to give them an out (e.g. "if this is not the right person, can you point me to who is?"): {{give_out}}

Ask Copilot:

Draft a chase email that:

1. Opens by acknowledging it has been {{days_ago}} without sounding annoyed.
2. References the {{original_ask}} in one short line (no full re-quote of the original).
3. Adds {{urgency}} if there is any, otherwise leaves it out (no fake urgency).
4. Asks {{ideal_response}} as a single clear next step.
5. If {{give_out}} is yes, offers the out in one polite line.
6. Closes warmly without "circling back" or "just following up".

Length: 80 to 120 words. AU English. Sign-off matching the original.

After the draft, suggest two follow-up timings: "if no reply in X days, send Y" - so I have a chase ladder.
Run in

Fill in the required fields above to copy or run this prompt.

Tags

Community Feedback

0 comments
Be the first to leave feedback on this prompt.

Related Prompts

More in Productivity