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Copilot#productivityStandard promptSaves ~60min

Schedule-aware Outlook reply that suggests times from my calendar

Copilot reads the email, scans your calendar, and drafts an Outlook reply that proposes meeting times in both timezones with buffer respected.

rach_maeve4 June 2026

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Someone asked to meet and I want Copilot to draft a reply that proposes real times from my calendar, in their timezone.

In Outlook, open the email. Click Copilot, then "Draft with Copilot".

Their timezone and rough working hours: {{their_zone}}
My working hours (AEST): {{my_hours}}
Meeting length: {{length}}
Buffer either side of existing meetings: {{buffer}}
How many slots to offer: {{count}}
The format I want (3 options as a bulleted list, or one suggested time): {{format}}
Tone: {{tone}}

Ask Copilot:

1. Read the email.
2. Look at my calendar across the next 2 weeks. Find {{count}} slots that fit my {{my_hours}}, are inside their {{their_zone}} working hours, have {{buffer}} buffer, and are not the first or last 30 mins of my day.
3. Draft a reply that:
 - Acknowledges their ask in one line.
 - Proposes the slots in {{format}}, with both timezones (AEST + their zone) shown clearly.
 - Offers a Calendly or scheduling link as a fallback (placeholder).
 - Closes with the tone in {{tone}}.

If their email already proposed a time, comment on whether it works for me first, then offer alternatives only if it does not.

AU English. AUD context.
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This prompt produces general information, not legal advice. Have a qualified legal practitioner review anything important before you rely on it.

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